HyperPath.net Documentation

Case Maintenance
Adding a Case
Adding a case.

Choose "Add Case" from the menu. You'll first be given the option to search for a patient. This is to add the new case to an already existing patient in the database. If you haven't already added the patient to the database, you can do so at the same time as adding the new case by clicking "Add Patient Along with New Case."

Fill in all the required information and then click "Add Case" at the bottom of the page to submit the information.

Troubleshooting : If you're encountering difficulty adding a case, first make sure that all the required fields are full. Next, make sure that you're formatting the dates correctly. Lastly, make sure none of the fields are excessively long. Extremely long fields may cause an error.


Case Maintenance Fields

This section of the documentation will help you understand what each of the "Case" fields are used for. All of these fields are found on the Case Add/Update screen.

Collection Date
The collection date is the date on which the specimen was collected.
Received Date
The date that the case was officially received.
Requisition No
This is an optional field to indicate the requisition number.
Case Type
Indicate what kind of case this will be.
Bill Type
Indicates whether the doctor or the patient will be billed.
Pathologist
This is the name of the pathologist that is responsible for the case.
Practice Location
The location of the practice that is requesting the case.
Requesting Physician
The physician that requested the case.
Physician Chart No.
If the physician has a different number for the patient, enter it here.
Primary Care Physician
This field is used for billing purposes. It is the name of the primary physician of the patient.
Clinical History
Enter the clinical history of the patient here.
Case Comments
Any comments for the case can be entered here. They will not appear on the final case report.
Physician Notes
Any notes on the requesting physician will be shown here. This will not appear on the final case report.
Attached Images
You can upload images which will be attached to the case or the patient. On the update case page, it will show all images (example: slides) that have been uploaded and attached to this case. These images will appear on the final case report.
Specimen Information
The rest of the case report is devoted to information about the specimens.


Uploading Images

Images can be attached to either cases or to patients.

To add an image, such as a slide, to a case :

  • Choose "Update a Case"
  • Search for the case you want to attach the image to.
  • Once on the update page, find the "Upload Case Image" link.
  • Locate the image on your hard drive, and upload it.

Once the image is uploaded, it will appear on the case report and will be listed on the update case page.

To upload patient images (that do not appear on case reports but are listed on the patient chart) simply click the "Upload Patient Image" link instead. You can also upload patient images from the patient chart, or from the "Import Document" link on the menu.


Enter a search name or social security number for the patient.

Updating a Case

Before updating a case you must first search for one.

Choose "Update Case" under "Case Maintenance" on the HyperPath menu.

Enter a search parameter (a social security number or a patient's last name) in the appropriate field and click "Find Cases."

After the list of cases matching your search query appears, choose the case from the list that you were looking for.

On the next page fill in the required information with any changes you want to make, and press "Update Case" at the bottom of the page.

Deleting a Case

To delete a case, go to the case update screen and choose "Delete Case" at the bottom of the page.


Manage case transfers.

Manage Transfers

What is the Manage Transfers page? The "Manage Transfers" page is used to requests that are sent electronically to HyperPath.

When you receive cases electronically, they are listed on this page. Once you've received the specimen, you can clicked "Received" and the case will be taken off the transfers list and added to pending list.


Enter date for embedding log.

The embedding log.
Embedding Log

What is the Embedding Log? The embedding log is a list of specimens for a date which can be updated as far as how many slides or blocks the specimen has, and and comments that need to be added to the specimen.

The embedding log for cases can be viewed by selecting "View Embedding Log" under the "Case Maintenance" menu.

The first step is to enter a date to view. Once you've entered a date (make sure to use the MM/DD/YY format!) click "View Log This Date."

On the next page the log will be listed by case number. You'll be able to view details about the log, and you can update it by clicking "UPDATE".

On the "Update Embedding Log" page you'll be able to change information about the specimen. Once you've modified the record, click "Update Embedding Log" to update and relist the log.


The pending cases list.

Pending List

What is the pending list? The pending list is a list of cases that have not yet been given a diagnosis by a pathologist. After the case has been diagnosed and reviewed, it can be release to the Signoff List.

To view the pending list click "Pending" on the Quick Links or select "Pending Case Reports" under the "Case Maintenance" menu.

Select a case number from the list to view the case report. To release the case from pending, click the "Release Above Report" button found at the bottom of the case report.


The signoff list.

Sign Off List

What is the sign off list? The sign off list is a list of cases that have not yet been reviewed and finalized (signed) by the pathologist.

To sign off a case, choose a case from the list and click the "Sign Off" button at the bottom of the report. Only the case pathologist can sign off a case.


Case Reports

What are case reports? Case reports are the printable documents that give information on the case and specimens involved. When the cases are diagnosed and signed, the case report can be printed and sent back to the doctor who requested the diagnosis.

Case reports can be viewed by clicking the "Case Reports" link under the Quick Links or Case Maintenance menu. First search for a case (using a case number, social security number, or patient name) and then click the case you want to view. The next page will be the case report.


Gross Descriptions

What are gross descriptions? Gross descriptions are given to each case specimen to describe the specimen. The description can be automatically typed up and the transcriptionist needs only to fill in the information left over (ie: specimen length, width, label, etc). The description uses the Gross Description Codes.

The gross description list can be accessed by clicking "Gross Descr. Transcription" under the Case Maintenance menu.



First, fill in a received date to get a list of specimens that were received on that date. Then click "Get List of Specimens This Date".

The list of specimens will come up (if any are available for that date). To update a gross description for specimen click "ENTER GROSS DESCRIPTION".

On the next page, you can choose a "Gross Description Code" (found under the Gross Description Codes in the Administration Area) and enter the data that will be used. Once you're done click "Submit" and you will automatically be brought to the next case or specimen on the gross description list that has a blank gross description.

Once all the gross transcriptions are entered, you will be brought back to the list itself.


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Getting Started
Patient Maintenance
Case Maintenance
Case Reporting
Client Maintenance
Administration
Billing
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